QUALIFICATIONS:  Pennsylvania education certification or bachelor’s degree in sports administration or related field.  Principal or Supervisory Certification preferred.  Master's Degree in relevant field preferred.  Three to five years experience in school administration, coaching, collegiate athletics, intramurals, student activities, sports administration or co-curricular programs.

REPORTS TO:  High School Principal and Middle School Principal

STATUS:  Act 93 Group position; Twelve month position

GENERAL PERFORMANCE RESPONSIBILITIES:

• The Director of Student Activities and Athletics is responsible for supervising all High School student activities and athletics (grades 9-12), and all Middle School athletics (grades 6-8).
• The Director also serves as fiscal officer for all secondary school athletic accounts under the supervision and approval of the secondary principals.

ADMINISTRATION:

• Directs the programs of student activities and athletic competition at the High School and athletic competition at the Middle School and makes necessary arrangements for the proper conduct of such competition within the School District, under the supervision and approval of the secondary school principals.
• Performs additional responsibilities, include scheduling of activities, use of school facilities and event security, if necessary, under the direct supervision of the secondary school principals.

BUDGET/FINANCE:

• Manages and is responsible for all financial matters for secondary co-curricular and extracurricular programs in cooperation with the Manager of Financial Reporting.
• Establishes and operates a fiscally secure system of accounting for all funds derived from student activities.
• Receives and disperses funds on proper authority.
  • Prepares the athletic budget for the interscholastic program under the supervision and approval of the secondary school principals and the Manager of Financial Reporting.
  • Confirms ticket sales deposit receipts and files financial reports after each home contest.
  • Writes specifications for bids for equipment and supplies and recommends contract awards to the Manager of Financial Reporting.

STUDENT ACTIVITIES AND ATHLETICS:

• Schedules all secondary school interscholastic athletic events.
• Oversees process ensuring necessary physical examinations by a certified medical professional for all candidates for interscholastic athletic teams; notifies school nurses of process as appropriate.
• Receives and files parent-physician approval cards for all candidates for secondary interscholastic athletic teams.
• Determines and certifies the opposing schools’ eligibility of students based on age, semesters of attendance, seasons of competition and scholastic achievement, for approval by secondary school principals.
• Makes recommendations to the Director of Operations for proper maintenance of buildings and grounds used for athletics and provides information to Maintenance Department for proper preparation for facilities for game activities.
• Procures and schedules game officials, ticket sellers and collectors, ushers, field workers, custodial help and police/security, as necessary.  Makes all arrangements for payment of game workers.
• Attends all major athletic events to supervise game operations, and exercises control in emergencies.  Accommodates visiting team and officials and administers to their needs.
• Arranges and confirms necessary transportation for away games with independent contractor or transportation supervisor.
• Prepares weekly athletic master schedules, squad dismissal times on school days, and bus departure times.
• Informs secondary school principals of class coverage assignments that may be required for coaches who must be absent from class because of athletic events.
• Maintains records and accounts of athletic competitions.
• Maintains annual record of student participation in, and eligibility for, athletics.
• Selects, purchases, distributes and maintains a record of athletic awards.
• Organizes and conducts the annual banquets and award ceremonies.
• Orders and maintains inventory record of equipment and supplies.
• Responsible for inventory, storage, assignment and collection and upkeep of all uniforms.
• Arranges for reconditioning of equipment after consulting with coaches.

SUPERVISORY RESPONSIBILITIES:

• Recruits, screens, interviews and recommends appointment of coaches and activity sponsors.
• Supervises and evaluates all coaches and activity sponsors.
• Conducts post-season evaluation/feedback sessions with each varsity sport coach.
• Recommends renewal or non-renewal of one-year appointments.
• Properly instructs all new coaches in performance of their duties.
• Meets a minimum of once each sports season with members of the coaching staff to resolve problems pertinent to the operation of the athletic program.
• Prepares and submits vouchers for payment of coaching salaries to be made upon evidence of fulfillment of all responsibilities by coaches.
• May supervise (from activities and athletics perspective) assistant athletic directors and Student Activities Coordinator.

COMMUNITY RELATIONS:

• Keeps public, staff, news media and students informed of all athletics and student activities.
• Serves as ambassador for Phoenixville Area School District activities and athletics to the community at large.
• Organize sand oversees summer community activities and sports camps sponsored by District.

OTHER DUTIES:

As may from time to time be assigned by High School and Middle School Principals.

POSITION EVALUATION:

The Director of Student Activities and Athletics will be evaluated annually by the High School and Middle School Principals.